Vendor tables
June 7th 2008
VENDOR/MANUFACTURER REGISTRATION FORM
INFORMATION and INSTRUCTIONS
Please fill in all requested information as completely as possible.
Vendor registration includes a single convention registration for the primary
point of contact only.
Each table is 6 feet by 2 feet. These tables rent for $30.00 each.
Tables will not be reserved until full payment has been received.
TERMS OF VENDOR TABLE LEASE CONTRACT FOR THE 2008 PIKES PEAK MODEL EXPO.
These terms are in effect for the 2008 Pikes Peak Model Expo (hereafter known as
the Convention) to be held at the Pueblo Weisbrod Aircraft Museum in Pueblo, Co
on June 7th, 2008.
Centennial IPMS Scale Modelers, IPMS/USA, its members (hereafter known as the
Convention Organizers) are not responsible for any loss or injury that may occur
during this event. Vendors shall be fully responsible for any and all damages to
the property owned by the Museum, it's owners or managers, which results from
any act or omission of the Vendor. The Vendor agrees to defend, indemnify and
hold harmless the Convention Organizers, its owners, managers, officers,
directors, agents, employees, subsidiaries and affiliations from any damage or
charges resulting from the Vendors use of the property. The Vendor's liability
shall include all losses, costs, damages, or expenses arising from or other
occurrences to any person or persons, including the Vendor, its agents,
employees, and business invitees which arise from or out of the Vendors
occupancy and use of the exhibit area, premises, and the Pueblo Air museum, or
any part thereof.
I hereby agree to pay the sum stated in the Vendor Registration Form for the use
of each rented table to Centennial IPMS Scale Modelers.
Tables will be assigned on a first paid, first assigned basis.
A chair will be provided (at no cost to the Vendor) for the primary point of
contact and each assistant or family member.
Tables will not be secured until payment in full is received (including
outstanding invoices). Payment in full must be received no later than May 1,
2008 to guarantee tables.
Cancellation of Vendor tables will not be accepted after May 1, 2008. Any
tables cancelled prior to that date will receive a refund. Refunds will be
mailed to the Vendor no later than 30 days after the conclusion of the
Convention. Vendor set up is Friday, June 6th , 2008 from 4pm to 7pm. Vendors who
fail to contact the Vendor Coordinator prior to 12:00 am, June 5th, 2008, will be
treated as a cancellation, and will forfeit their payment. Upon cancellation,
these reserved tables may be resold at the discretion of the Vendor Coordinator.
Parking will be the responsibility of the Vendors.
The Vendors are required to attend the entire Convention, that is, be open for
sales on all days of the Convention unless they sell out of all merchandise
prior to the conclusion of the Convention. The vendor room hours will be posted
by sign, and in the Convention program.
The vendor room will be open to Vendors or their assistants thirty (30) minutes
prior to the listed Open Hours in the official Convention publications. Vendor
sales may only take place within the designated vendor room. Vendors may not
sell from their rooms or in the parking lots utilized by the Convention or
associated Hotels.
Vendors must remove all merchandise and personal effects from the Convention
area by 8pm on Saturday June 7th, 2008. The Vendor must leave the area clean and
neat. All trash must be collected for proper disposal.
Items in use by the Vendor must be stacked on, under or behind the tables in a
safe manner. Tables may not be stacked in any fashion whatsoever. No items will
be allowed to protrude into the aisles of the vendor room. The area behind the
tables is to be kept neat and accessible, keeping in mind the safety of all
persons attending the Convention, including the Vendors.
Vendors will be asked to use common courtesy with regards to the display of
their wares. Any items that would be deemed offensive to normally accepted
public standards should be displayed in a manner as to be inoffensive. This is
directly related to the children who will be in attendance at the Convention. If
there is any question on the display of any items, the Vendor Coordinator will
be available for consultation. The Convention Chairman, whose decision will be
final, will decide any disagreement that cannot be resolved with the Vendor
Coordinator.
Sound systems will be permitted, but must not be played loud enough to disrupt
other sellers or buyers. Please keep your music or video playback to a minimum
level.
There is no smoking throughout the museum, including the restrooms.
Vendors are not limited in the numbers of assistants who may assist them.
Vendors may bring their children to the Convention. Children must be properly
supervised at all times while inside the Convention facility. Any children found
to be interfering with other vendors or buyers will be asked to leave the vendor
room. Childcare will not be provided.
Vendors who wish to enter the Contest will be required to register for the
Convention. This also applies to any helpers/assistants/family members who may
be with the Vendor
By signing the Vendor Table Lease Contract, the Vendor signifies that this
contract was read and understood, thereby agreeing to abide by all rules and
guidelines found within this contract and the Convention Guidelines.
Please retain these guidelines for future reference. Fill out and sign the
Vendor Registration Contract (below) for table leasing. Keep a copy for
yourself, and mail pages 2 & 3 of the original to the address below, along with
your payment made out to "Centennial IPMS Scale Modelers" to:
Dekker Zimmerman
106 Holly St.
Colorado Springs, Co 80904
Signature: Date:
Printed name and position:
Direct any questions or correspondence to the Vendor Coordinator:
Dekker Zimmerman
106 Holly St.
Colorado Springs, Co 80904
Phone: (719) 473-6910
E-mail: ironwolf80@netzero.net
Company Name:
Address:
Primary Contact: IPMS/USA # (if you have one):
Phone #1: Phone #2: Fax #:
E-Mail Address:
Website Address:
General Product Description:
Notes:
Names of Assistants and Family Members (please include an IPMS/USA membership
number if they have one):
Number of vendor tables required: @ $30.00 each =
Do you wish to make a raffle donation? Y N (Please circle one)
Total cost:
Please print this page and send it in with your payment. Thank you.